Ruby Hall at Hotel Parle International in Vile Parle East, Mumbai

Decoration Policy

Both Inhouse & Outside decorater options are available

Liquor Served

Yes

Outside Liquor Permitted

No

DJ Available

Yes DJ Available [chargeable]

Catering Policy

Inhouse catering only. Outside caterers not allowed

Booking Policy

Decore & General Policy: • Decor is limited to nonpermanent adhesive. Additional clean-up fees will apply if any of these product are used. • Any Event Company doing the set up needs to provide the Hotel with a Layout once discussed with the guest, incase if any changes need to be made prior the event • Any guest wishing to setup prior to the event must be approved and noted on the contract. • All decorations must be approved by the Banquet Manager. • Client is responsible for any damage done to the facility due to decorations. • Decorations may not be hung from any light fixture, aircon grills, ceiling or walls • Banquet entrance cannot be blocked by any means. • Cameras, fire exits and hydrants are not to be blocked by any setup. • Full partitions (up to the ceiling) in any venue/pre-function area would not be allowed as it hinders the circulation of air via the air conditioner • Centre pieces and Floral arrangement have to procured from the Decorator and are not included in the package unless previously agreed for by the banquet sales manager • Fire Crackers and Animals will not be allowed inside the hotels premise. • Pyrotechnics of any kind including, confetti, flutter fetti, streamer are not allowed in the hotel premise. • All processions have to stop at the entry gate of the hotel • The hotel does not permit dhols (double headed drum) into the premise of the hotel. • Should any of the venues on the convention/banquet floor have a disc jockey performing the host/event company would need to setup a dance floor at the venue of a substantial size. Live telecast/press conference should be informed to the hotel in advance keeping in mind necessary licenses are required for the event. • Generators/OB Vans if any need to be parked outside the hotel premises on the road and necessary license for the same need to be procured for cables to run through the hotel premise. • The hotel strongly urges the lighting vendors to use environment friendly LED lights, should there be a requirement of specialized lighting for your function/event. An excessive use of halogen (parcans) lighting may hamper effectiveness of air conditioning due to the heat generated from them apart from it being environment unfriendly. • Should the guest/event company have the requirement of using walkie-talkies we would request the same be informed to the hotel at least 48 hours prior to the event. On having the same arranged duly applicable licenses should be shared with the hotel as otherwise the use of walkie talkies would not be permitted. • By no means shall the hotel allow any type of cylinder containing gas or high pressured liquids (in flammable or flammable) • Check of the media for the event is done by the concerned guest who is hosting the event. The guest should be checking the I-cards and stop the concerned media. The hotel would request for the media list and details to be shared at least 48 hours before the event. DURING SETUP/DISMANTLING: • Decorators/Vendors need to place a tarpaulin/canvas that shall be spread across the carpet to ensure no damage. • Any kind of damage to the property at the hotel the event company/host will be liable to pay the cost of the damage. • No kind of branding is allowed in common areas of the hotel as described by the hotel management. • Please have all material/structure dismantled and brought into the venue through the service entrances only. No structure or material shall be allowed from the guest entrance/exit. • No material (flower, linen, wood, equipment boxes) will be allowed to be stocked/stored at any of the back areas. • Safety and precaution has to be kept in mind whilst there is a setup of any nature. Hard hats, harnesses and other kinds of safety features and equipment should be available to all members of the team without which the hotel can take the decision to halt and stop work. • During the dismantling all goods/material to be taken by the event company/host and should not be left behind. Materials and equipment coming into the hotel should proper paperwork/challans/passes for it to be taken out of the hotel premise post the event. Candles and open flame are only permitted in the banquet hall while occupied. • After the service all flames must be put out. All guests and their belongings entering the hotel will be subjected to a security check at the entrance. The hotel will not accept any baggage/packets on hold. • Guest couriers and packets will be subjected to security checks and no courier/delivery boys would be allowed. The guest will be accompanied to the security post and the parcel will be opened in his/her presence before bringing it into the hotel. • Non-resident guests of the hotel will not be allowed on the residential room floors. However they are most welcome to meet their friends/colleagues/relatives staying in the hotel in the public areas of the hotel like the lobby or the restaurants. • VIPs, and media attending an event have to be informed to the hotel. • Names of all the workers who would be coming into the premises for set up purposes. Kindly note that we do not allow any workers to stay back in the hotel premises once the set up is completed. Please also inform each of these workers to carry their government photo Ids for verification. • Should there be a requirement of rehearsals/ sound checks the guest/event company should keep the hotel informed about the same. • All necessary licenses and permissions must be procured and a copy of the same to be submitted to the hotel at least 48 hours prior to the event, failing to which the hotel reserves the right to cancel/stop the event. The service of alcohol will be allowed only until 2330 hrs.